HR Brief – August 2019

Topics Include:
• Why You Should Be Encouraging Employees to Use PTO
• EEO Deadlines Approaching, Here’s Where You Can Find Help

Compliance Bulletin: IRS Expands Preventive Care for HDHPs to Include Chronic Conditions

On July 17, 2019, the IRS released notice 2019-45 to add care for a range of chronic conditions to the list of preventive care benefits that can be provided by a high deductible health plan (HDHP) without a deductible.

Compliance Bulletin: Colorado ‘Bans the Box’ for Private Employers

Colorado has joined 12 other states in banning private employers from asking job applicants about their criminal histories. Effective Sept. 1, 2019, the Colorado Chance to Compete Act prohibits private employers with 11 or more employees from stating those with a criminal history may not apply for a job and asking about criminal history on an application. These same prohibitions will apply to all private employers in Colorado effective Sept. 1, 2021.

ACA Compliance Bulletin: Final Rule Expands Options for HRAs

On June 13, 2019, the Departments of Labor (DOL), Health and Human Services (HHS) and the Treasury (Departments) issued a final rule that expands the usability of health reimbursement arrangements (HRAs). Effective in 2020, the final rule establishes two new types of HRAs: Individual Coverage HRA and Excepted Benefits HRA.

ACA Compliance Bulletin: PCORI Fees Due July 31, 2019

The Affordable Care Act (ACA) requires health insurance issuers and self-insured plan sponsors to pay Patient-Centered Outcomes Research Institute fees (PCORI fees). The fees are reported and paid annually using IRS Form 720 (Quarterly Federal Excise Tax Return). The PCORI fees do not apply for plan years ending on or after Oct. 1, 2019. Therefore, the 2018 plan year was the last plan year that these fees were effective. 

Compliance Bulletin: EEO-1 Component 2 Filing System Will Open on July 15

The online filing system that employers must use to submit pay and work-hour (“Component 2”) data will be available starting on July 15, 2019, the Equal Employment Opportunity Commission (EEOC) announced on July 8, 2019.  

Employers subject to EEO-1 reporting requirements must use this new system to submit their Component 2 data from both 2017 and 2018 as part of their 2018 EEO-1 Reports. The deadline for this submission is Sept. 30, 2019.

Health Care Bulletin: Executive Order on Health Costs to Affect Employer Health Plans

On June 27, 2019, President Donald Trump signed an executive order aimed at improving price and quality transparency in health care. The order is intended to increase availability of health care price and quality information and protect patients from surprise medical bills.

The order directs federal agencies to issue guidance in a number of areas regarding health care costs. Part of the order is intended to expand access to high-deductible health plans (HDHPs) and flexible spending accounts (FSAs) and to more broadly define eligible medical expenses under Internal Revenue Code (Code) Section 213(d).

Fireworks and the Fourth of July: Keep it Safe

The Fourth of July is almost here, and the holiday celebrations are bound to be full of family, friends, food, fun and, of course, fireworks. Despite the entertainment value and the common use of fireworks, they can be dangerous, turning a day filled with festivities into a frightening visit to the hospital.